OFFICE TIMING: 10.00 AM TO 5.00 PM (MON TO SAT)
Scope of Responsibilities
Provide leadership and support to projects and business development initiatives during the bid stage, and continually reduce costs through proficient resource planning and deployment for timely execution of projects ensuring the project is risk free protecting the interests of the company.
Primary Duties
-Advice and coordinate with management and staff within the company to facilitate all projects and the business development initiatives commencing from the bid stage onwards. Monitor projects with respect to cost, resource deployment, productivity improvements and manpower planning to ensure timely completion of project schedules.
-Interface with buyers for placing local and overseas orders and co-ordinate with vendors for finalizing delivery schedules for materials/equipment. Monitor and follow up with vendors to ensure that materials and equipment are delivered by the vendor, collected by the freight forwarder and received at the site ensuring smooth transportation and timely delivery.
-Monitor and co-ordinate with various freight forwarders, third party agencies, ports, customs, subcontractors, handling agencies etc. to accelerate shipments and clearances. Interface with insurance agencies for regular declaration and reporting in case of any accidents while goods are in transit. Negotiating with customs/excise authorities for obtaining mandatory approvals/clearances with respect to export/import operations. Handle import documentation as per prescribed rules and regulations.
-Manage supply and distribution operations entailing responsibility of logistics operations as well as freight management. Ensure effective receivables management, liaise with various statutory authorities, and prepare/ analyse MIS reports prepared weekly for the region to track orders and apprise the management of shipping/delivery/inventory as required and controlling costs to facilitate projects and plan their subsequent course of action.
-Formulate effective strategic plans to enhance logistics operations applying best practices for minimizing wastages and inventory costs for meeting the budgetary structure. Monitor material availability for various projects and following up for shortages. Introduce cost reduction initiatives to generate significant savings at the bid stage as well as the project execution stage.
-Manage the heavy lift operation with its associated logistical support.
-Plan and oversee implementation of safety norms and practices and organize regular training to team members for to handle the projects in all the aspects. Ensure projects meet the health, safety and environment requirements thereby protecting the interests of the company and managing costs efficiently.
-Participate in preparing the shipping, marking & packing instructions for each project.
-Participate in preparing & approve Project shipping & logistics execution strategy.
-Participate in preparing RFQ’s to Freight Forwarder, scrutinize quotation evaluate offers and prepare/ approve bids tabulations.
-Negotiate & conclude agreements/ contracts with freight forwarders for general cargo & OOG shipments.
-Interview, Hire and oversee training of staff.
-Implement Health and Safety Procedures.
-Perform any related duties and responsibilities as and when required.
Minimum Requirement
A graduate from any relevant field with good analytical and technical skills with a minimum of 15 years’ experience, Oil & Gas and logistics industry certification.
Core Competencies
-Excellent co-ordination skills
-Good time management skills
-Ability to handle multiple tasks.
-Good negotiation Skills.
Character Competencies
-Good communication skills
-Analytical skills
-Ability to work under pressure
Functional Competencies
-Knowledge of shipping laws and procedures.
-Thorough knowledge of Incoterms latest edition.
-Knowledge of standard accounting and banking practices such as Letter of Credits, etc.
-Knowledge of Contract procedures.
-Knowledge of MS Office package.
-Knowledge of documentation processes.
-Common database applications.
-BMS software concepts.
-Email, contact management, and scheduling software.
-Project management software.
-Presentation Software.